Set timer 12 minutes registration#

If there are no supplementary abstracts assigned to your session, allow the preceding discussion to continue, or recess the session until it is time for the next scheduled abstract. If that author is not in attendance, call the author of the following supplementary abstract, and so on. Should a speaker fail to appear, call the author of the first supplementary abstract assigned to the session, if any. Time the speaker from the moment he or she comes to the front, not when he or she begins speaking. NOTE: Any time used by speakers and/or technicians to set up laptops or any other equipment is deducted from the speaker's total time allotment. Keep in mind that the session must end on time, and that the last speaker has just as much right to an audience as does the first speaker. Speakers must be asked to stop when their allotted time is up in a courteous but firm manner. Then set the timer for 6 additional minutes for questions from the audience. Invited Abstracts - set timer for 25 minutes for initial warning, and the final bell to ring 5 minutes later to signal the end of the prepared talk.When this time is up, allow 2 additional minutes for questions relating to the abstract, thank the speaker and promptly introduce the next abstract and speaker. Contributed Abstracts - set timer for 8 minutes to give initial warning, then set the final bell to go off 2 minutes later to signal the end of the talk.If you are chairing a session that includes both contributed and invited abstracts please be aware of the different times allocated for each and set the timer as follows: The normal allotted time for contributed abstracts is 12 minutes (10 minutes to present 2 minutes for Q & A). Many attendees move from session to session in order to hear specific abstracts. Please adhere to the time schedule listed in the Bulletin so that simultaneous sessions are as closely synchronized as possible. Make sure the speaker has the lavaliere microphone placed no lower than 6' below his/her chin.

Start the session on time - announce the first abstract and author, and start the timer.

Set timer 12 minutes registration#

If you encounter problems, immediately alert the Meetings staff at APS Registration Desk or Information Booth, and/or an A-V technician.Īt the start of the session, briefly introduce yourself and explain the timing system to the audience, and as often during the session as you think necessary.Īn electronic speaker timer will be provided in each room.

If possible, arrive at the meeting room about 15 minutes prior to the start of the session and familiarize yourself with the controls for lights, microphones, A-V equipment and the timer. When you get to your meeting, check the 'program changes board' near the APS Registration Desk to see if any have been made to the session you are chairing for example, if any abstracts have been withdrawn. Prior to departure for the meeting, check the program on the APS website to determine the number and order of the abstracts to be presented, the time allocated to each abstract, and if there are any supplementary abstracts assigned to the session you are chairing. If you have a question about a particular rule, refer to it by number and heading when writing.ĪPS Meetings Department Before Your Session Email your questions to the APS Meetings Department.